Welcome to the Arkansas School for Mathematics, Sciences & the Arts Financial Transparency website. In 2011, the 88th General Assembly of the Arkansas Legislature enacted legislation, codified as Arkansas Code 6-61-135, that required state-supported Institutions of Higher Education to present expenditure data on a website operated by each institution.
In support of the school’s commitment to transparency and accountability, and in compliance with Arkansas Code 6-61-135, the ASMSA Financial Transparency website was created to present a searchable listing of expenditure records.
The website will be updated following the end of each quarter, and data will be accumulated until ten complete fiscal years are available. The fiscal year for ASMSA begins on July 1 of each year and ends on June 30 of each year. Therefore, the first month of record for each reporting year is July.
Each expenditure record contains payee/vendor, payment date, payment amount and category fields.
Expenditures by vendor include all applicable taxes associated with the transaction, regardless of whether remitted to the vendor at the time of sale or to a taxing authority in a separate payment.
Quarterly data can be found in the links on the right side of this page. Expenses are grouped in the following categories:
Maintenance & Operations – Expenditures attributed to the everyday maintenance and operations of ASMSA
Travel – Expenditures related to travel associated with ASMSA
Capital Expenditures – Expenditures resulting in the acquisition of a capital asset or significant improvements to buildings and/or the site (over $5,000)
Compensation – Compensation paid to employees of ASMSA
Fringe Benefits – Benefits paid on behalf of employees of ASMSA
For questions or comments regarding the information contained on this website, please contact Ashley Smith, Associate Director of Finance, by email at SmithA@asmsa.org
or by telephone at (501) 622-5118.
The data contained on this site is derived from general ledger accounting records and is raw, unaudited and unconsolidated data. Therefore, it will not agree with amounts displayed in budget documents, financial statements or supporting schedules and is not intended to supplement or replace the annual audited financial report. Expenditures are adjusted based on many variables throughout the fiscal year.
Information that is not permissible for posting under the Arkansas Freedom of Information Act of 1967 and federal laws or regulations is not included. Certain Payee Names have been removed in order to protect the privacy of individuals, in accordance with Family Educational Rights and Privacy Act (FERPA) regulations or where it might be a violation of protected information. These redacted names appear as “Privacy Protection Required.”
Fraud Hotline and Whistle-Blower Act
Under the direction of the U of A System Internal Audit Department, a fraud hotline has been established for all employees to communicate potential fraudulent behavior. Fraud is defined as "the intentional, false representation or concealment of a material fact for the purpose of inducing another to act upon it to his or her injury" (Board Policy 350.1).
In addition to the U of A System hotline, Act 1523 of 1999 and ACA §§ 21-1-601 to 610 outlines the protections offered to those that report an alleged abuse or fraud. The Arkansas Whistle-Blower Act prohibits a public employer from taking adverse action against a public employee who communicates in good faith to an appropriate authority the existence of fraud.
Steps to reporting potential fraudulent behavior:
1. Talk to your immediate supervisor and discuss your concerns, or
2. Report the activity to the Director of Finance, Administration Building, at 622-5112, or
3. Call the confidential University of Arkansas System fraud hotline at 1-866-252-9838, or
4. Call the FBI hotline at 501-221-9100 (Option 8) or call the Arkansas State Police at 800-553-3820.
It is the responsibility of the Finance Department to adhere to the highest standards of accountability, ethics and transparency.