Donor Confidentiality and Privacy Policy

The ASMSA Foundation Fund (Foundation Fund) is part of the University of Arkansas Foundation, Inc. (Foundation) and supports the Arkansas School for Mathematics, Sciences and the Arts (ASMSA). The Foundation Fund understands the importance of protecting the privacy of personal information, especially in today’s increasingly electronic environment. We respect and protect the privacy of our donors and adhere to the following guidelines.

  • Information about donors and donations is handled with respect and confidentiality.
  • We do not exchange, lend, rent or sell our donor lists to third party organizations.
  • The personal information you provide when making an online donation or registering for an event will not be disclosed to any unauthorized third parties.
  • When you make a donation online, a secure connection is established and your information is encrypted. The secure connection is maintained until the transaction is completed or terminated.
  • Employees of ASMSA and the Foundation Fund are not permitted to use this information for any purpose other than to carry out the services they are performing for the benefit of ASMSA or the Foundation Fund.
  • If you provide us with your postal address or email address, you may receive periodic mailings about ASMSA, its programs, the Foundation Fund or about upcoming events. If you prefer to not receive these mailings, please let us know by sending an email to, or by calling 501-622-5100 and asking for the Development Specialist.
  • If you have supplied your telephone number online, you may receive telephone contact from us regarding your donation or responding to requests you may have made.

Board of Ambassadors Approval Pending

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Statement of Fundraising Values

The Foundation Fund pursues the highest ethical and professional standards in its fundraising endeavors. We believe integrity is the key to maximizing financial support to ASMSA and, thereby, supporting its mission. We subscribe to the following values in our fundraising activities. 

Value Statement 1 

We have a responsibility to our donors. We understand a long-term relationship with an individual leading to a gift is far more important than a short-term gift. The donor's best interests guide our dialogue with him or her, and we give every consideration to meeting each donor's needs in the areas of taxes, ability to give, cash flow and estate planning. Our relationship facilitates our being able to increase the donor's awareness of, interest in, knowledge of and commitment to ASMSA's priority needs. 

We disclose fully the intended uses of a gift and make every effort to keep the donor apprised of the status of his or her gift or pledge. We keep all promises to donors both in letter and in spirit. We regard all gifts as confidential transactions. We respect our donors' privacy and honor all requests for anonymity. We always seek a donor's permission prior to announcing or publicizing a gift. We promptly and accurately record and acknowledge all gifts. 

Value Statement 2 

We have a responsibility to ASMSA. All gifts should be useful in achieving those goals and should bring honor and respect to the institution. We are willing to assume responsibility in assuring that all fundraising will be conducted with consideration to the best interests of ASMSA, that we exercise fiscal responsibility in our fundraising efforts and that we avoid any situation that may be perceived as a conflict of interest. 

Value Statement 3 

We have a responsibility to the UA Foundation. As part of the UA Foundation, the Foundation Fund acknowledges the leadership, financial management, protection and other benefits provided by the UA Foundation. We strive to understand and uphold the Bylaws of the UA Foundation in accordance with any and all fundraising activities.  Our partnership with the UA Foundation enables the Foundation Fund to focus on donor relationships and fundraising, both necessary components to any successful foundation fundraising operation.

Value Statement 4 

We have a responsibility to one another. We are guided by a commitment to teamwork, quality and initiative in our efforts. We strive to maintain effective communication among all Foundation Fund personnel as well as with donors and volunteers. We strive for the highest quality in our work, recognizing that our communications, records and interactions reflect on ASMSA. We also strive to maintain a forward-thinking development program that anticipates needs rather than reacts to circumstances.

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Donor Bill Of Rights 

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organizations and causes they are asked to support, we declare that all donors have these rights: 

     I. To be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.

     II. To be informed of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.

     III. To be assured their gifts will be used for the purposes for which they were given.

     IV. To receive appropriate acknowledgement and recognition.

     V. To be assured that information about donations is handled with respect and with confidentiality to the extent provided by law.

     VI. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.

     VII. To be informed whether those seeking donations are volunteers, employees of the organizations, or hired solicitors.

     VIII. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.

     IX. To feel free to ask questions when making a donation and to receive prompt, truthful, and forthright answers. 

Developed by American Association of Fund Raising Counsel (AAFRC); Association of Healthcare Philanthropy (AHP); Council for Advancement and Support of Education (CASE) and Association of Fundraising Professionals (AFP).

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Statement of Ethics 

Philanthropic promotions and solicitations of the ASMSA Foundation Fund will adhere to a strict code of professional conduct. All philanthropic promotions and solicitations will follow the guidelines promoted by the Council for Advancement and Support of Education (CASE) and the Association of Fundraising Professionals (AFP).  The two organizations have developed the codes to guide and reinforce our professional conduct in all areas of institutional advancement.


All records associated with such activities relating to personal or financial information about a donor, alumnus, donor prospect, volunteer, or employee, in the possession of any ASMSA Foundation Fund member, staff member, faculty, or volunteer are records of ASMSA and are confidential.

CASE Statement of Ethics

Association of Fundraising Professionals Code of Ethical Principles

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