Privacy Policy

Except as noted, the information in this privacy statement applies to all official ASMSA websites and web applications. Certain official websites may have their own or supplementary privacy policies appropriate to their function or as required by law.

Within the organization domain (asmsa.org) are various websites that are not maintained by ASMSA. This privacy policy only applies to official ASMSA websites.

ASMSA, while reserving its right to monitor communications via ASMSA websites for legal, policy or business reasons, including security and functionality, will not monitor the content of communications as a matter of normal business practice. However, the fact that communication occurred (such as when a user visits a ASMSA website or utilizes ASMSA websites to search for information or submit a form), may be routinely logged as a normal business practice.

Common information logged includes, but is not limited to, the following:

•  the IP address of the user’s computer
•  the date and time a user’s computer accessed our site
•  the IP address and URL of a referring website
•  the page the user requested from the ASMSA site
•  the information that a user’s Web browser software sends, which typically identifies the browser software and may also indicate the operating system and type of CPU used in the user’s computer
•  in the case of email, the sender and recipient's email addresses.

Some ASMSA websites use Google Analytics, a Web analytics service provided by Google, Inc., to collect information such as URLs, Internet domain and host names, browser software, date and time site visited, etc.

Services are provided through ASMSA websites via forms, surveys, etc., whereby individuals are required to enter personal information in order to process the request, such as name, physical and email addresses, phone numbers, and financial data. If information requested is not entered, the services and/or requests cannot be accomplished online.

As a general rule, ASMSA does not track individual visitor profiles. This data is used to analyze aggregate traffic/access information for resource management, site planning, advertising and marketing.

When personally identifiable information is entered through ASMSA websites, typically the information requested and collected is only used to provide the information or services sought by the requester, just as a person might provide such information when visiting ASMSA in person or submitting the information via paper.

However, ASMSA may also use any information gathered through ASMSA websites or exchange such information with other entities in order to carry out normal ASMSA business operations, including marketing and subcontractor services. Legal requirements concerning use and disclosure of sensitive information will be applied to information maintained with these resources to the same extent that the requirements are applied to other records kept or maintained by the ASMSA. ASMSA does not sell information collected through ASMSA websites to other entities. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

ASMSA websites contain links to third party applications and websites that may or may not be hosted on ASMSA servers. ASMSA cannot warrant or be responsible for the privacy policies of such sites. Users are encouraged to become familiar with the privacy policies of third party or other websites.

In addition to complying with all applicable laws and regulations, ASMSA strives to implement and maintain systems and policies to protect the confidentiality and integrity of personal information provided by users. Despite these security measures, ASMSA does not represent or warrant that personal information will be protected against loss, misuse or alteration by third parties.

ASMSA is required to comply with the Arkansas Freedom of Information Act (FOIA) (Ark. Code Ann. § 25-19-101 et seq.) and may be required to disclose records maintained in the daily operations of the ASMSA unless such records are exempt from disclosure under federal or state law. Therefore, some data collected through ASMSA websites may be subject to disclosure upon receipt of a valid FOIA request.

Additionally, at times, ASMSA may be legally required to disclose information collected through ASMSA websites in response to a valid subpoena or court order or to comply with a legally permitted inquiry by a governmental agency or regulatory body.

Subject to governing law and other applicable ASMSA policies, ASMSA reserves the right to disclose information collected on its websites to governmental authorities in connection with suspected unlawful activity or to aid an investigation into suspected unlawful activity. In addition, ASMSA reserves the right to release information collected on ASMSA websites to appropriate governmental authorities if ASMSA officials determine, in their sole judgment, that ASMSA policies have been violated, or that release of information is necessary to protect the rights, health, safety or property of persons or ASMSA or to protect the integrity of ASMSA computer networks. Further, ASMSA reserves the right to disclose information as ASMSA officials believe necessary to exercise ASMSA’s legal rights, to defend against actual or potential legal claims, or as otherwise permitted or required by ASMSA policy, including but not limited to, the Code of Computing Practices, as it may be amended or modified from time to time.

ASMSA adheres to all applicable federal and state laws, as well as general ASMSA policies that are applicable to the use of computing resources.

• Family Education Rights and Privacy Act (FERPA)
• Electronic Communications Privacy Act of 1986
• Health Insurance Portability and Accountability Act (HIPAA)
• USA Patriot Act
• Children’s Online Privacy Protection Rule
• Arkansas Freedom of Information Act
• 18 U.S.C. § 1030
• Ark. Code. § 5-41-101 et seq.
• Ark. Code. § 25-1-114